Right to access personal data

IFJ PAN, as the controller of personal data, is obliged to provide only the information that is explicitly listed in Article 15 of the General Data Protection Regulation. The natural person to whom the data pertains is entitled to be informed whether his or her data are processed, and if yes, he or she has the right to access the data and to obtain the following information:

  1. the purpose of processing the data and their categories;
  2. information about recipients or categories of recipients to whom the data have been or will be disclosed;
  3. the planned period of processing the data;
  4. information about the rights available to the data subject (including in particular the right to rectification, the right to erasure, the right to restriction of processing, and the right to object);
  5. information about the right to file a complaint with the supervisory authority;
  6. information about automated decision-making on the basis of the collected data and its consequences;
  7. information about the data source.

Time limits

IFJ PAN is obliged to provide the aforementioned information to the applicant without undue delay, not later than within 1 month from the receipt of the request.
This time limit may be extended by two more months due to a complex nature of the request or a high number of requests.

If the request to provide information is unreasonable or excessive (too frequent), IFJ PAN may refuse to take actions. IFJ PAN informs the applicant of the decision not to act on the request without undue delay, not later than within 1 month from the receipt of the request. IFJ PAN provides reasons for its decision not to take actions, and informs the applicant that he or she is entitled to file a complaint with the competent supervisory authority.


A request must be filed in writing to the address: ul. Radzikowskiego 152, 31-342 Kraków, or by email to: dpo@ifj.edu.pl. In the event that IFJ PAN does not process the Applicant's personal data (apart from the fact of processing such data for the purposes related to that request), the request will not be fulfilled, and the Applicant's data will be erased without undue delay.

Template of the request

In the event that it is impossible to confirm the identity of the applicant, IFJ PAN may refuse to grant him or her access to the data.

The procedure for accessing data under Article 12 of the GDPR applies only to natural persons to whom the data relate. As regards economic operators, the procedure for accessing data about their employees is governed by the provisions of civil law agreements or separate arrangements.